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Guide · cash box

Cash box ka hisaab: opening float se closing count tak.

Service se pehle box ka cash gine aur shift khole. Beech mein cash add ya paid out ho toh reason ke saath entry kare. Closing par poora cash gine; phir EasyKOT expected amount aur farq dikhayega.

Yeh guide updated Cash box ke liye hai. Agar aapki screen alag dikhe, apne app version ke liye EasyKOT support se check kare.

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Screenshots working Desktop App ke hain. Restaurant, staff aur amounts demonstration ke liye hain; kisi customer ka private data nahi hai. Example INR mein hai; aapke restaurant ki currency app mein dikhegi.

EasyKOT Cash box: opening float se closing count tak
Video transcript padhe

Yeh recorded narration hai. Screen labels aur steps published video ke time ke hain.

Yeh hai EasyKOT ka Cash box. Drawer mein kitna cash hai, yeh har shift ka hisaab rakhta hai. Service shuru hone se pehle, Orders kholo aur Cash box par tap karo. Abhi koi shift open nahi hai, aur screen par teen steps likhe hain. Pehle drawer ke saare notes aur coins gino, customers ke change samet. Woh amount Opening float mein daalo. Yahan ₹2,000. Phir Start cash shift par tap karo. Shift open ho gayi, opening float ₹2,000. Cash sales count karne tak chhupi rehti hain. Taaki count aapka apna ho, andaaza nahi.

Ab ek customer cash mein pay kar raha hai. Dish add karo aur Settle par tap karo. Cash select karo, aur bill hamesha ki tarah settle kar do. Bas. Bill ka cash payment apne aap cash box mein jud jaata hai. Use dobara daalna nahi padta.

Kabhi-kabhi cash bina bill ke aata-jaata hai. Cash box phir se kholo. Owner ne ₹500 ka change daala. Amount daalo, screen bata deti hai kaunsa button kya karega. Phir What for mein reason likho. Paisa drawer mein aaya, toh Cash in par tap karo. Ab sabzi ke liye ₹450 gaye. Amount daalo, quick reason mein Vegetables par tap karo, phir Paid out. Reason zaroori hai. Har slip par likha rehta hai kis liye, kitna, kisne daala, aur date aur time. Paid out sirf drawer se nikla cash dikhata hai. Business ka kharcha hai, toh Accounts mein alag se daalo. Shift ke end mein, Count & close the shift par tap karo.

Drawer ka har note aur coin gino, float samet. UPI aur card ka paisa ismein nahi ginna. Screen expected amount nahi dikhati, toh jitna asal mein gina wahi daalo. Yahan ₹2,260. Close shift par tap karo. Ab poora hisaab. Opening float ₹2,000, cash sales ₹210, cash in ₹500, aur paid out ₹450 ghatakar. Expected ₹2,260, counted ₹2,260. Variance: balanced.

Agli shift mein naya bill aaya, customer cash de raha hai. Par cash shift kisi ne start nahi ki. Toh EasyKOT yaad dilaata hai: No cash shift is open. Continue without cash shift bhi daba sakte ho. Par sahi hai Start cash shift. Bill wahin ruka rahega. Drawer mein asal mein jitna cash bacha hai, ₹2,260, woh daalo aur Start cash shift par tap karo. Bill seedha wapas aa jaata hai, Cash par hi. Ab hamesha ki tarah settle kar do. Is shift ke end mein phir se count karke close karo.

Is baar drawer mein ₹2,370 hain. Expected ₹2,470 the, toh screen dikhati hai short by ₹100. Farak aaye toh check karo: count, diya hua change, refunds, ya koi paid out jo likha nahi gaya. Save hua count badalta nahi. Owner ya manager se baat karo, aur farak chhupaane ke liye koi jhoothi entry mat daalo. EasyKOT mein kahin atak jaao toh WhatsApp karo, +91 72191 83939, ya easykot.com par jaao.

  1. 0:00 Shift open karo
  2. 0:41 Cash bill apne aap judta hai
  3. 1:06 Cash in aur Paid out
  4. 1:47 Count karke close
  5. 2:23 No cash shift is open
  6. 3:08 Jab count short ho
Language chuneEnglish Hindi

Video ke reminder wale scene mein purana layout hai. Ab bina shift ke cash bill pe bas ek line aati hai, No cash shift is open., saath mein Start cash shift ka link, aur Settle kabhi nahi rukta.

Roz ka cash-box routine, 4 steps mein.

Step 1

Orders → Cash box mein opening cash daale

Desktop App mein Orders → Cash box khole. Drawer mein abhi jitna physical cash hai, woh gine. 'Opening float (₹)' mein amount daale aur 'Start cash shift' dabaye. Box khaali hai toh 0 daale; field khaali na chhode.

Normal opening mein yeh change ke liye rakha float hota hai. Service ke beech shuru kar rahe hain toh box mein pehle se collected cash bhi count mein aayega. Pending unpaid sale ka cash is opening amount mein mat jode. Agar purani shift khuli hai, uski poori date check karke pehle count aur close kare.

Desktop Cash box mein Opening float (₹) aur Start cash shift, ₹2,000 ke demo opening balance ke saath
Demo opening: box mein ₹2,000. Shift start karne se pehle actual notes aur coins gine.
Step 2

Cash in ya Paid out, reason ke saath record kare

Bill ka cash payment app khud count karta hai. Uski alag 'Cash in' entry mat kare. Extra change ya owner ka cash box mein aaya toh 'Amount (₹)' aur 'What for' bhare, phir 'Cash in' dabaye. Box se paisa nikla toh amount aur reason bharke 'Paid out' dabaye. Amount 0 se zyada aur reason zaroori hai.

'This shift’s slips' mein reason, amount, staff aur date/time dekhe. Purani entry mein reason ya staff missing ho sakta hai; app yeh saaf dikhata hai. Paid out cash box se paisa nikalna record karta hai. Isse Accounts mein expense apne aap nahi banta; business expense ho toh wahan bhi record kare.

Cash box mein cash movement form aur is shift ki slips, reason aur staff details ke saath
Demo: ₹500 extra change ke liye Cash in aur ₹450 vegetables ke liye Paid out. Bill payments dobara yahan enter nahi hote.
Step 3

Closing par target dekhe bina poora box gine

Cash lena-dena rok kar 'Count & close the shift' dabaye. Opening float samet saare notes aur coins gine. UPI, card ya abhi unpaid credit ko physical cash mein mat jode. Actual total 'Counted (₹)' mein daale. Khaali box ho toh 0 daale.

Desktop App cash sales aur expected total close hone tak chhupata hai. Phone ka Cash box abhi count se pehle expected amount dikhata hai; blind count agle Captain app update mein aayega. Submit karne se pehle count dobara check kar sakte hain. Koi cash andar ya bahar gaya ho toh count phir se kare. Sahi amount confirm karke 'Close shift' ek baar dabaye.

Cash box ka closing form: Counted (₹) aur Close shift; expected cash abhi hidden hai
Pehle apna count. Expected amount dekh kar total match karne ki zaroorat nahi hai.
Step 4

Expected, Counted aur Variance saath dekhe

Close ke baad opening float, 'Cash sales less refunds', Cash in aur Paid out ka breakdown dikhega. 'Expected' records ke hisaab se cash hai. 'Counted' aapka dala hua actual total hai. 'Variance' dono ka farq hai: balanced, short ya over.

Is example mein Expected aur Counted dono ₹6,850 hain, isliye balanced hai. Saved close ko is screen par edit nahi kar sakte. Next shift ke liye box mein jo cash sach mein bacha hai, woh count karke naya opening amount daale; pichla closing total blindly copy mat kare.

Closed cash shift ka breakdown, Expected ₹6,850, Counted ₹6,850 aur balanced variance
Demo balanced close: ₹2,000 opening + ₹4,800 net cash sales + ₹500 Cash in − ₹450 Paid out = ₹6,850.

₹6,850 box mein kyun hona chahiye?

Cash bills ₹5,000 ke hain aur cash refund ₹200 hai. Isliye net cash sales ₹4,800 hain. Opening float aur extra cash jode, paid-out minus kare.

Formula: opening float + net cash sales + Cash in − Paid out. UPI, card aur unpaid credit is physical-cash total mein nahi aate.

Variance = Counted − Expected. ₹6,850 gine toh balanced. ₹6,750 gine toh ₹100 short. ₹6,950 gine toh ₹100 over.

Screenshots wala demo hisaab
Opening float₹2,000
Cash bill payments+ ₹5,000
Cash refunds− ₹200
Cash in: extra change+ ₹500
Paid out: vegetables− ₹450
Expected₹6,850

Short ya over aaye toh kya check kare?

Short ka matlab counted cash expected se kam hai; over ka matlab zyada. Yeh farq akela kisi staff ki galti prove nahi karta.

  • Submit se pehle notes aur coins dobara gine, float samet.
  • Vegetables, change top-up ya owner withdrawal ki slip chhoot toh nahi gayi?
  • Bill cash se settle hua tha ya UPI/card se? Refund do baar toh record nahi hua?
  • Doosre device ki payment abhi sync honi baaki toh nahi?

Close save ho chuka ho toh owner ko amount aur reason bataye. Is screen par saved close edit nahi hota aur variance reason ka alag field nahi hai. Sirf zero variance dikhane ke liye made-up entry mat kare.

Demo close: Expected ₹6,850, Counted ₹6,750, ₹100 short
Wahi demo hisaab, lekin count ₹6,750: ₹100 ka farq saaf dikhta hai.

Cash sale se pehle shift kholna yaad nahi raha?

Pehle cash shifts use kar chuke register par, shift band ho aur Cash choose kare toh Settle mein ek chhoti line dikhti hai: 'No cash shift is open.' aur 'Start cash shift' link. Payment kabhi nahi rukta: normal settle kare, ya pehle link dabake Cash box khole. Shift start hote hi bill wapas aa jaata hai, Cash select hi rehta hai; settle aap khud kare. Link koi payment ya shift apne aap record nahi karta.

Late start karte waqt box mein abhi jo actual cash hai woh opening amount hai, pehle collected cash samet. Pending unpaid sale ka cash alag rakhe. Purane cash ko dobara Cash in mat kare; na purani sales move hoti hain, na shift backdate hoti hai.

Cash box kholna payment complete karna nahi hai. Wapas bill par aakar normal payment steps poore kare aur status check kare. Best routine: pehli cash sale se pehle shift khole.

Settle mein Cash select, neeche chhoti line No cash shift is open aur Start cash shift link
Demo bill: link optional hai, Settle normal chalta hai. Pending sale apne aap record nahi hoti.

Phone, offline aur baaki sawaal.

Phone par Cash box kahan hai?
Captain app mein Device → Cash box khole. 'Opening cash ₹' mein actual cash daale aur Start cash shift kare. Close ke liye 'Count & close shift', phir 'Counted ₹' aur Close shift. Abhi phone count se pehle expected amount dikhata hai. Agle Captain app update ke baad phone bhi expected total close hone tak chhupayega aur close ke baad breakdown dikhayega. Buttons ke naam desktop se thode alag hain; count ka tareeka same hai.
Cash box kaun chala sakta hai?
Owner, manager aur cashier cash box chala sakte hain. Phone par captain ko har cash action ke liye manager approval chahiye. Aisi entry par approval dene wale staff ka naam aata hai.
Cash refund ya UPI ka kya hota hai?
App mein recorded cash refund net cash sales se minus hota hai. Usi refund ko dobara Paid out mat kare. UPI aur card physical box mein nahi aate. Unpaid credit tab tak cash nahi hai jab tak cash payment record na ho.
Paid out aur expense ek hi entry hai?
Nahi. Paid out physical box se nikla cash record karta hai; Accounts expense alag hai. Owner ne apna paisa nikala toh har baar business expense nahi hota. Business ka kharcha ho toh uska expense bhi alag record kare, lekin cash box mein wahi withdrawal dobara mat daale.
Internet band ho toh close kar sakte hain?
Setup ho chuke register ya phone par cash shift aur count device par save hote hain. Internet aane par sync hota hai. Close ka saved Expected, Counted aur Variance wahi rehta hai. Baad mein aayi payment entries se owner report ka latest calculation alag dikh sakta hai; saved count ko silently badla nahi jaata.
Do counter ya do phone ho toh?
Yeh ek store ka shared Cash box hai, har drawer ka alag cash account nahi. Alag offline devices par ek saath alag shifts kholna ya independently count karna separate drawer reconciliation nahi deta. Cash handle aur count karne ke liye ek responsible counter tay kare; doosre device ki pending activity sync hone ka dhyan rakhe.
Kal ki shift abhi khuli dikhe toh?
Opening ki poori date aur time dekhe. Earlier-day warning ko ignore karke nayi shift shuru mat kare. Actual cash gine aur purani shift close kare. Phir box mein bache cash se nayi shift khole. Shift midnight par apne aap close nahi hoti.
Galat slip ya closing amount save ho gaya toh?
Is screen par saved slips ya close ko edit, delete ya reverse karne ka flow nahi hai. Entry, time aur galti ka detail owner ko bataye. Sirf total match karne ke liye fake Cash in ya Paid out mat banaye. Actual cash movement ho toh uski nayi entry aur saaf reason record kare.

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